# Add and manage students

> Add students by email or CSV, approve requests, share a course code, and end or restore a student's place.

Source: https://www.chirpbuilder.com/help/academy-educators/students  
Plans: Academy  
Last checked: 2026-10-27

When you're done, the right people have a place on your course, and you can see how each of them is
doing.

**Who can do this:** the account owner and editors, on the Academy plan. Only the account owner can
delete a student from the Academy.

Students don't need a Chirp Builder account. They sign in on your Academy's pages with their email
address and a code we email them.

## Add students yourself

1. Open the course and click the **Students** tab.
2. Under **Add students**, type one student per line: an email address, or a name and email such as
   "Ada Lovelace, ada@example.com". Or click **Load a CSV** (1) to load a CSV or text file with an email
   column (save a spreadsheet as CSV first).
3. **Email them an invitation** (2) emails each of them a link to the course. It's on for a published
   course; turn it off to add them quietly. Before the course is published, nobody is emailed.
4. Tick **I have these people's permission to add them and to email them about this course.**
5. Click **Add students**.

![The Add students box: a list box for emails or names and emails, Load a CSV, the Email them an invitation switch, a permission checkbox and the Add students button.](https://mjmtbasmrtksluvlnema.supabase.co/storage/v1/object/public/help-media/web-optimized/academy-educators/students/SS-ACAD-045-01__add-students__academy__detail__v01.webp?v=fca934ae0a)

You can add up to 500 people at a time, and up to 200 invitations go out at once: use **Resend invite**
for anyone not emailed. Each student has the status **Invited** until they start the course.

## Let students join on their own

Choose how in [Course details](https://www.chirpbuilder.com/help/academy-educators/course-settings), under **How students join**:

- **They ask, you approve:** students sign in on the course's page and click **Ask for a place**. Their
  request is at the top of the **Students** tab as **Asked to join**. **Approve** (1) gives them a
  place and emails them a link to the course. **Decline** (2) removes the request without telling
  them; they can ask again. We email the account owner about new requests, up to 10 an hour for each
  course.

  ![The Students tab of Sourdough Starter, where students ask for a place: Jun Watanabe's request at the top marked Asked to join, with Approve and Decline.](https://mjmtbasmrtksluvlnema.supabase.co/storage/v1/object/public/help-media/web-optimized/academy-educators/students/SS-ACAD-045-03__place-request__academy__desktop__v01.webp?v=8b8ad36c19)

- **With a course code:** on the **Students** tab, click **Make a code**. Give the code to your students;
  they sign in on the course's page and enter it. **New code** replaces it (the old one stops working),
  and **Remove** turns it off.

## Look after your students

The list shows each student's status, progress and when they were last active. The labels at the top
count them: **Invited**, **Asked to join**, **Active**, **Completed** and **Access ended**.

![The list of six students on Bread Basics, each with their status (Active, Invited or Completed), a progress bar, and buttons such as Resend invite, End place and Delete.](https://mjmtbasmrtksluvlnema.supabase.co/storage/v1/object/public/help-media/web-optimized/academy-educators/students/SS-ACAD-045-02__student-list__academy__desktop__v01.webp?v=0e879bbe2b)

- **Resend invite** (1) emails the invitation again to someone who hasn't started.
- **End place** (2) takes away a student's access to this course. Their progress is kept, and
  **Restore** gives the place back.
- **Delete** removes the student from your whole Academy, with all their places, progress and
  certificates (their check pages stop working). It can't be undone; type their email to confirm.
- Click a student's name to see their record: see [Reports and student records](https://www.chirpbuilder.com/help/academy-educators/reports).
- **Download CSV** saves the list with each student's progress and quiz results.
- With more than five students, **Find a student** searches by name or email.

To give students a place on several courses in order, use a [learning path](https://www.chirpbuilder.com/help/academy-educators/learning-paths).